Annual report 2018


Number of deposits in the database in 2018 :

  • Files: 91 058 (+20%)
  • Annex: 1 647 
  • Bibliographic records: 160 004
  • 8 638 imports from STAR to TEL

Transfers of documents in 2018: 2 217 to arXiv, 3 885 to RePec
Total number of idHAL author identifiers: 23 997 ; number of idHAL created in 2018: 5 451 ; number of idHAL with an ORCID: 9 779 ; number of idHAL with an idRef: 2 013

Referencing in Pubmed (linkout service): 6 352 files reported in Pubmed, of which 779 in 2018

Institutional portals

  • 10 new institutional portals were: COMUE Paris-Seine, Université de Lille, Université Lyon 1, Université de Lyon 2, Université de Pau et des Pays de l’Adour, Réseau National des Maisons des Sciences de l’Homme, Université Polytechnique Hauts-de-France, EM Lyon, Université de Technologie de Compiègne, CNAM

Collections: 842 collections created in 2018, (laboratory collections: 342)


  • 6 716 Conférences, 1776 created in 2018 (+11%). Average of 148 new conferences per month
  • 3 877 use the editorial management module :171 336  abstracts, 49 468  fulltext (2 094 abstracts for the thermec2018 conference)
  • 2 603 transfers to HAL
  • 4 217 use the registration module :287 632 registrations
  • 1 375 use the payment module (983 with online payment)


12 journals:

  • dmtcs – Discrete Mathematics & Theoretical Computer Science
  • elpub – ELectronic PUBlishing
  • jdmdh – Journal of Data Mining & Digital Humanities
  • jips – Journal d’Interaction Personne-Système
  • math-universalis – Mathematica Universalis
  • hrj – Hardy-Ramanujan Journal
  • jimis – Journal of Interdisciplinary Methodologies and Issues in Sciences
  • lmcs – Logical Methods in Computer Science
  • epiga – Épijournal de Géométrie Algébrique
  • arima – Revue Africaine de la Recherche Africaine de la Recherche en Informatique et Mathématiques Appliquées
  • Slovo – Slovo
  • societes-plurielles – Sociétés plurielles

Total number of published articles: 3 106 articles


  • New document type “software” developped in partnership with Software Heritage
  • Dynamic bot detection module for consultation data (collab. ezPAARSE)
  • Kibana interface for data visualization (beta release for portal administrators in January 2019)
  • New fields in the deposit form: DOI of research data available on another platform, bioRxiv identifier
  • Improved CV customization
  • Improvement of SEO in connection with Scholar Google team
  • Inventory of data for RGPD compliance
  • HCERES Portal: adaptation of document types and associated metadata, data import script, solR setup, new field indexing and facet creation
  • Prodinra integration: data mapping (document types and associated metadata), identity federation

In 2018, developments focused on improvements on the portal and in registration management.

  • Interoperability with HAL is enhanced: new SWORD format export to HAL,  link with AureHAL for the affiliations
  • A Spanish version of the Sciencesconf portal has been put online
  • Migration of users documentation on a WordPress site:
  • Improved ergonomics
  • Evolution of the Reviewer Invitation module
  • Merging accounts with other CCSD applications
  • Improved traceability of articles during the publication cycle, including the addition of a unique identifier for each article throughout its release cycle
  • Work on redesigning the publication of an article in partnership with journal editorial support teams
  • Migration of documentation on the dedicated platform:

A survey was conducted of the editors-in-chief of the overlay journals currently hosted on the platform in order to identify their uses and expectations ( internship, Master 2 Digital Publication,  Enssib)


Infrastructure and organization

  • New NAS: increased storage and improved performance
  • Continuing the virtualization process (adding 5 supervisors), reducing the number of physical machines (19 old servers stopped), increasing the number of virtual machines
  • Switching all services to PHP 7
  • Upgrade of software solutions (streaming server, mathJax, video player, Grobid, …)
  • KVM installation for remote infrastructure management.

Presentations and communications

Open repositories, open access, HAL
  • April: Scientific communication: How to share my research in open access (poster), 2nd CEE Conference, Paris
  • May 23: The open archive HAL, DARIAH Annual Event 2018, Paris
  • June 1:  CASUHAL 2018 (How to begin with HAL, API HAL, AuréHAL)
  • June 7: HAL, archive commune et partagée (poster) Forum des archives ouvertes institutionnelles (AOI), SciencesPo, Paris
  • June 22-24: Christine Berthaud, Agnès Magron. Build added value on an open archive HAL-related applications (poster). ELPUB2018 – 22nd International Conference on Electronic Publishing, Jun 2018, Toronto, Canada. 〈hal-01906201〉
  • October 2: Les enjeux de la science ouverte en Sciences humaines (table ronde), In Visu : 10 ans de recherche et d’innovation, Paris
  • November 5: La modération dans HAL, Journée des référents HAL Normands, Mont-Saint-Aignan
  • November 20: HAL, optimisation du référencement et de la diffusion des contenus, Journée Couperin : Visibilité des archives ouvertes, Villeurbanne
  • November 28-29: The Episciences journals – an overview (poster), 13th Munin Conference on Scholarly Publishing, Tromsø
  • December 18: L’identité numérique du chercheur, Journée Open science, Université Paris 13

Book fair

  • March 24-27: Book Fair, Paris, BSN Stand.
  • April 25-27: Web Conference 2018, CCSD-Persée stand, Lyon



Training courses for portal administrators: before the opening of a portal, an administrator training is organized which can participate from 1 to 10 people, depending on the project.

In 2018: 7 trainings for a total of 66 people.

Others training sessions

March 27: Paris Saclay (invitation): manage a portal / manage a collection
April 5: URFIST of Lyon: MAP laboratory Microbiology, adaptation and pathogenesis of Lyon 1
April 24: INRA Montpellier (invitation as part of the INRA portal project)
September 28: SPM Lyon: portal project
October 2: URFIST Lyon: How to valorize the HAL deposits of the laboratory


February 5: Building a Researcher’s Online Identity, University of Grenoble, doctoral training (Magron)
March 5: Research data – data in HAL, University Lyon 1 (Kuntziger)
May 24: HAL and the CCSD services, ENSSIB (Elizeon)
November 22: HAL, ENSSIB (Elizeon)


CCSD organizes on-demand training for organized groups.

March 27: University of Orleans (7 participants)
October 1st : Montpellier for the DR13 of the CNRS (12 participants)
November 13: AUF (15 participants)